How does Scanlily help small warehouse operations track inventory?

Scanlily uses QR codes to track items, quantities, and locations throughout your warehouse. Each item gets a unique QR code that warehouse staff scan with their phones to update quantities, record movements, and check stock levels. The system supports multiple locations including bins, shelves, aisles, and zones, making it easy to find items and maintain accurate counts. Updates happen in real-time at the point of action, eliminating the need to return to a desk for data entry.

Can Scanlily handle receiving and put-away processes?

Yes. When items arrive, scan them to update quantities, record receipt dates, and assign storage locations. The system guides staff through the receiving process and helps organize incoming items into proper warehouse locations. Transfer Baskets enable bulk receiving where multiple items can be processed together, with quantities automatically adjusted across locations. All receiving activities create audit trails showing who received items and when.

How do Transfer Baskets work for warehouse inventory?

Transfer Baskets move quantities between warehouse locations with automatic adjustments. Create a basket at the source location, add items with quantities, submit for transfer, and receive at the destination. The system deducts quantities from the source and adds them to the destination, recording who sent and received each transfer. This eliminates manual counting errors and provides complete audit trails for inventory movements between receiving, storage, and shipping areas.

What types of reports can I generate for my warehouse?

Generate reports showing inventory by location, current stock levels, total inventory value, movement history, items below reorder points, items by supplier, cycle count discrepancies, and items approaching expiration dates. Export data to spreadsheets for further analysis or accounting integration. Reports help identify slow-moving inventory, optimize reorder quantities, and maintain accurate inventory valuation for financial reporting.

Can Scanlily manage lot numbers and expiration dates?

Yes. Store lot numbers, batch codes, expiration dates, and any other item-specific information in custom fields. Set alerts for items approaching expiration dates. Search and filter inventory by lot numbers for quick recall management. This provides complete traceability for items requiring lot tracking while maintaining compliance with inventory control requirements.

How many items can Scanlily handle for a warehouse?

Scanlily can handle tens of thousands of items, making it suitable for small to medium warehouse operations. The system scales as your inventory grows without requiring expensive upgrades or complicated configurations. Whether you have hundreds or thousands of SKUs, the search and filtering capabilities help staff locate items quickly.

Do warehouse workers need special training to use Scanlily?

No extensive training is required. Workers scan QR codes with their phone cameras to access item information, even without installing the app. The mobile-first interface is intuitive, with clear buttons for common tasks like updating quantities, transferring items, and recording locations. Most staff can learn basic operations within minutes, reducing training time and enabling quick adoption.

How does Scanlily handle cycle counting?

Cycle counting is streamlined through mobile QR code scanning. Workers scan items during counts and verify or update quantities directly on their phones. The system shows current system quantities alongside count quantities, highlighting discrepancies. Generate reports comparing physical counts to system records, helping maintain inventory accuracy without full physical inventories. Schedule regular cycle counts for high-value or high-movement items.

Can Scanlily scan regular UPC barcodes?

Yes. Scanlily supports scanning existing UPC barcodes and standard barcodes on products. This eliminates the need to add QR codes to items that already have barcodes. The system can also generate and print Scanlily QR codes for items without existing barcodes, giving you flexibility in how you label and track inventory.

What information can I store for each warehouse item?

Store unlimited custom fields for each item including SKU numbers, part numbers, lot numbers, serial numbers, expiration dates, purchase costs, supplier contacts, reorder points, minimum quantities, storage locations, product images, spec sheets, safety data sheets, and any other information your warehouse needs. Attach documents, photos, and notes to create complete item records accessible through QR code scanning.

How does Scanlily alert me when stock is low?

Set minimum quantity thresholds for each item. When quantities fall below these levels, Scanlily sends email notifications and displays low-stock items prominently in the system. This enables proactive reordering before stockouts occur. Low inventory reports show all items below reorder points, helping you maintain optimal stock levels and prevent disruptions to operations.

Can multiple warehouse staff use Scanlily simultaneously?

Yes. Multiple users can access the system simultaneously from their phones or computers. The system maintains user accountability, tracking who performed each action - receiving items, updating quantities, transferring inventory, or conducting cycle counts. This collaborative approach ensures everyone has current inventory information while maintaining complete audit trails for all warehouse activities.

What specific inventory management tasks can be performed directly from a mobile device?

Scanlily allows warehouse staff to perform a wide range of inventory management tasks directly from their mobile phones. This includes scanning QR codes or existing barcodes to update stock levels, record receiving and transfer of items, assign items to specific bin or shelf locations, conduct cycle counts, and access real-time inventory data. The mobile-first design ensures that all critical stock management functions are accessible on the go, without needing a desktop.

What scanning methods are available for warehouse inventory with Scanlily?

Scanlily provides versatile scanning methods for warehouse inventory. You can use the camera on any smartphone to scan both Scanlily QR codes and existing product UPC/EAN barcodes. For faster, high-volume operations, Scanlily also integrates with dedicated Bluetooth barcode scanners, offering flexibility to suit different warehouse workflows and item types.

Warehouse Inventory Management Made Simple

Scanlily is a mobile-first inventory management system designed for small organization warehouses. Track stock levels and locations with QR codes, manage transfers and receiving, monitor inventory levels, and generate reports - all through simple mobile scanning that works with or without the app.

Worker scanning inventory on warehouse shelves

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Always know what you have, where it is, and how much is in stock.

Simple warehouse inventory tracking designed for small organizations.

Streamline Your Organization with Scanlily QR Stickers

Easily label warehouse items with Scanlily QR stickers available in multiple sizes and styles. Choose from standard white labels, colored labels for visual organization, or durable options for harsh environments.

Integrate Barcode/UPC Scanning

Scanlily works seamlessly with existing barcodes and UPCs. Scan product barcodes to auto-populate item information, images, and current prices. Use your mobile camera for quick scanning or connect Bluetooth barcode scanners for high-volume operations.

Streamlined Warehouse Scanning

Achieve unparalleled efficiency with Scanlily's versatile scanning capabilities. Quickly and accurately scan individual items, entire locations, or incoming shipments using QR codes, barcodes, and UPCs. Maintain real-time visibility of your inventory with every scan, reducing errors and saving valuable time.

Worker scanning inventory in a warehouse

Locate Every Item

Scanlily organizes and tracks every warehouse item, ensuring you can quickly find what you need when you need it. Search by name, SKU, or location.

Keep Track of Asset-related Details

Store serial numbers, lot numbers, expiration dates, and supplier information. Scanlily's AI auto-populates serial numbers and manufacturer part numbers as you add items, saving time on data entry.

Camera equipment bag with organized items

Know the Value of Your Assets

Track total inventory value for accurate accounting and insurance documentation. Instantly see purchase costs, current values, and total stock worth.

Low Stock Alerts and Expiration Dates

Know exactly how many units are in stock with automatic low stock alerts and reorder point notifications. Set expiration date alerts to prevent waste and ensure product freshness.

Worker inventorying barrels of liquid used for the production process. Behind him are shelves of maintenance inventory items like tires, cleaning supplies and safety gear.

Manage Multiple Bin and Shelf Locations

Track items across specific warehouse locations including aisles, bins, shelves, and zones. Organize inventory by storage area for efficient picking and put-away.

Easy-to-Use Ensures Use

Warehouse workers can start using Scanlily with minimal training. The intuitive mobile-first interface makes inventory management accessible to everyone on your team.

Empower your team to perform mobile cycle counts, process inbound shipments, and execute inventory transfers directly from their smartphone or tablet, ensuring real-time accuracy and efficiency.

Get Ready to Organize, Track and Manage Your Warehouse with Scanlily

Laboratory equipment and gear on a shelf with Scanlily labels on them