< Inventory Management Features - Scanlily

Inventory Management Features

Explore Scanlily's powerful features organized by category. Click on a category below to see related features.

All Features Rapidly Add 8 Rapidly Locate 7 Catalog and Customize 7 Reserve and Check Out 2 Organize 5 Share and Communicate 6 Manage 17 Track 8 Backup 5

Rapidly Add
Icon for UPC Barcode Scanning for Inventory

UPC Barcode Scanning for Inventory

Scan product UPC or EAN barcodes to automatically populate item information, including prices.
Icon for Add Inventory Items with AI Image Recognition

Add Inventory Items with AI Image Recognition

Create inventory items by photographing them. AI automatically identifies and catalogs products with detailed information.
Icon for Add Inventory Items with AI and QR Codes

Add Inventory Items with AI and QR Codes

Combine QR code scanning with AI image recognition for the fastest item creation workflow.

Two methods for adding items with AI

Add inventory items instantly using AI image recognition from photos. Or scan pre-purchased QR labels with automatic item creation.
Icon for AI Image Recognition for Inventory Management

AI Image Recognition for Inventory Management

Photograph items to automatically generate names, descriptions, categories, and metadata using AI. Can recognize multiple items at once from a shelf or storage box photo.
Icon for AI Video Recognition for Inventory

AI Video Recognition for Inventory

Record a video of your items while talking naturally. Scanlily AI identifies everything, extracts photos, and creates your inventory automatically.
Icon for QR Codes and Barcodes for Inventory Tracking

QR Codes and Barcodes for Inventory Tracking

QR codes function as URLs for app-free scanning. Enables instant item info lookup via any phone camera.

Upload Images and Videos from Your Browser with AI Recognition

Upload photos and videos from your browser in bulk. Scanlily's AI processes each file and creates draft inventory items for review.

Rapidly Locate
Icon for GPS Tracking for Inventory and Equipment

GPS Tracking for Inventory and Equipment

Automatically track item locations with GPS coordinates that update when QR codes are scanned. Display inventory on interactive maps.
Icon for Inventory Search with AI and Photo Matching

Inventory Search with AI and Photo Matching

Find items using natural language queries, AI-powered image recognition, or GPS location. Also search by category filters, QR codes, and barcodes.
Icon for Lost and Found with QR Code Labels

Lost and Found with QR Code Labels

Enable finders of lost items to communicate with owners by scanning QR labels. Facilitates the return of misplaced equipment and belongings.
Icon for Ask Anything - AI Inventory Assistant

Ask Anything - AI Inventory Assistant

Ask Scanlily's AI anything about your inventory using text or voice. Find items, generate reports, and export data instantly.

Find the precise location of your items with Scanlily's Navigate Panel

Drill down through addresses, rooms, aisles, bays, and shelves to find exactly where items are stored. Item list updates instantly at each level.

Catalog and Customize
Icon for Item Types

Item Types

Anyone can scan QR codes with their phone camera to view and update items in their browser. No app download required.
Icon for Customizable Inventory Software

Customizable Inventory Software

Customize notifications, item types, attributes, booking agreements, and access controls. Match your specific inventory management workflows.
Icon for Inventory Spreadsheet View

Inventory Spreadsheet View

Edit multiple items simultaneously in a web-based spreadsheet view. Inline editing, bulk updates, label printing, and CSV export capabilities.
Icon for Custom Item Types and Attributes

Custom Item Types and Attributes

Define item types as collections of fields specific to different inventory categories. Books track page counts and publishers, while appliances track voltage and model numbers.
Icon for Inventory Attachments - Photos, Documents, Notes

Inventory Attachments - Photos, Documents, Notes

Add unlimited notes, images, audio files, and documents to any item. Creates a timestamped, searchable history.
Icon for Inventory Transfer Between Locations

Inventory Transfer Between Locations

Track inventory quantities as items move between locations. Supports consumable or MRO inventory management.
Icon for Inventory Automation Triggers

Inventory Automation Triggers

Automate field updates based on conditions you define.

Reserve and Check Out
Icon for Equipment Booking and Reservation Software

Equipment Booking and Reservation Software

Enable equipment checkouts or reservations with pickups.
Icon for Equipment Booking Calendar

Equipment Booking Calendar

View all equipment bookings and reservations in a visual calendar format.

Organize
Icon for Inventory Containers and Organization

Inventory Containers and Organization

Group related items into containers for organization, storage bins, or inventory tracking.
Icon for Container Tracking for Inventory

Container Tracking for Inventory

Organize items hierarchically by creating containers that hold other items. Supports nested containers and flexible conversion between containers and regular items.

Manage Customer Inventories

Create and manage customers from the mobile app or User Website. Filter inventory by client, navigate their locations, and track addresses, claims, and orders.

Share and Communicate
Icon for Access Inventory Without an App

Access Inventory Without an App

Anyone can scan QR codes with their phone camera to view and update items in their browser. No app download required.
Icon for Public Items with Passcode Protection

Public Items with Passcode Protection

Make items publicly accessible via QR scans with optional passcode protection. Control which fields viewers can see and edit without requiring app installation.
Icon for Shareable Inventory for Your Website

Shareable Inventory for Your Website

Generate a URL you can share to a web page of your entire inventory or selected items. Creates a professional visual catalog that updates automatically without requiring viewer logins.

Manage
Icon for Inventory Alerts, Flags, and Notifications

Inventory Alerts, Flags, and Notifications

Create quantity, date, price, and flag alerts with customizable dropdown values. Be alerted when inventory falls below a defined level.
Icon for Inventory Audit Trail

Inventory Audit Trail

Maintain tamper-proof documentation of all inventory changes. Automatic tracking provides accountability and compliance for organizations.
Icon for Generate QR Code and Barcode Labels

Generate QR Code and Barcode Labels

Generate and print Scanlily QR labels in multiple formats. Choose from standard address labels, business card sizes, with optional custom logo support.
Icon for Multi-User Inventory with Role-Based Permissions

Multi-User Inventory with Role-Based Permissions

Invite users and assign role-based permissions from Superuser to Viewer. Control who can edit, book, and access different parts of your inventory.
Icon for Manage Shared Inventories

Manage Shared Inventories

Create separate Free-level inventory accounts for clients that they keep after your engagement ends. Switch between accounts to manage each client’s inventory independently.
Icon for Inventory Reports and Analytics

Inventory Reports and Analytics

Access dozens of specialized reports for inventory, assets, containers, bookings, and equipment utilization. Export in multiple formats.
Icon for Inventory and Maintenance Reminders

Inventory and Maintenance Reminders

Set custom notifications on any item for maintenance, expirations, and reorders.
Icon for Inventory Access Control by Team and Location

Inventory Access Control by Team and Location

Assign role-based permissions and create user groups with category restrictions.
Icon for Inventory Management REST API

Inventory Management REST API

Integrate Scanlily with your systems using REST API endpoints.

Approve Drafts

Review AI-generated draft items, select which fields to keep, pick cover photos for video items, and approve into your inventory from the User Website.

Backup
Icon for Inventory Data Import and Export

Inventory Data Import and Export

Download complete inventory backups as CSV, JSON, or offline-viewable HTML with all images and attachments. Import data from spreadsheets to quickly populate your inventory.
Icon for Own Your Data - Full Inventory Export

Own Your Data - Full Inventory Export

Export your complete inventory including all images, documents, and data in multiple formats. You always own and control your information.

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