Scanlily Features for Solving Lab Equipment Management Challenges
Scanlily’s mobile app and web system provide a seamless QR code-based method for managing your equipment. Our mobile-first approach allows lab personnel to document inventory, calibration and maintenance activities at the point of action, without needing to return to a desk to update records. Documentation has never been so convenient and reliable!
Flexible and Scalable
Collaborative
Easily Track Every Instrument
Simplify Compliance Documentation for Audits
Maintain equipment records required for regulatory compliance. Scanlily automatically creates audit trails for equipment use, calibration, maintenance, and validation tests. Additionally, Scanlily provides alerts for upcoming calibrations and maintenance. Generate compliance reports with a single click when inspectors or auditors request documentation.
Connect Equipment with Training and Certifications
Link each instrument directly to its relevant standard operating procedures and training materials. Laboratory staff can instantly access usage instructions by scanning the equipment's QR code (no app needed), reducing errors. Update training materials centrally, and all users immediately access the latest version. Centrally track which personnel are trained and certified to use specific instruments.
Know the Value of Your Assets
Monitor the cost of lab equipment purchases, current values, and replacement costs. Generate comprehensive asset reports for capital planning, insurance purposes, and departmental budgeting. Instantly access the total value of your laboratory inventory with detailed depreciation reports.
Prevent Critical Breakdowns
Proactively manage equipment maintenance to avoid workflow disruptions. Flag instruments that require attention, set preventive maintenance schedules, and track repair histories. Scanlily helps you extend equipment lifespan through systematic maintenance tracking and scheduling.
Facilitate Equipment Sharing
Scanlily's equipment checkout and reservation system helps maximize resource utilization by enabling equipment sharing between or within labs. Scanlily makes your instruments discoverable to other research groups while maintaining accountability through its booking system. Reduce duplicate purchases and increase collaboration opportunities.
Basic Features
Scanlily's unique design makes it super easy to use even though it has many features.
Attach limitless field entries, images and documents to your items. Make items Public to allow scanning without the app.
Organize and find items by Address, Category and Location. You can even find items by GPS on a map.
Put QRs on bins or containers that include other items. Use this to organize inventory. Or use this to create and loan out equipment kits.
Add a reminder date and time to an item. Then get an email or app notification later. Never again forget a maintenance or warranty date.
Set QRs to public so that anyone with a phone camera can access the information. Opens directly in browser with no app needed!
Advanced Features
As an enterprise equipment management system, Scanlily has robust booking and inventory features.
Allow people to check out and reserve items. Scanning upon checkout and checkin makes it super quick. Integrates with Google, iOS and other calendars.
You can scan existing UPC barcodes to pull up a product's information, image and price and then instantly populate this into Scanlily.
Create alerts and flags for items. For example, set an inventory quantity alert or flag items as broken or needing maintenance.
